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Privacy Policy
Taejae University Privacy Policy
All personal information handled by Taejae University (now referred to as 'the University') is collected, retained, and processed in compliance with the privacy protection regulations under relevant laws, including the Personal Information Protection Act.
1. The University, per the Personal Information Protection Act, has established the following policy to protect users' privacy and rights and smoothly handle user complaints about personal information.
2. In particular, for the University's websites handling personal information, we operate with a separate 'Privacy Policy' by Article 30, Paragraph 1 of the Personal Information Protection Act and Article 31, Paragraph 1 of its Enforcement Decree.
3. In the event of changes to the privacy policy, the University will announce the effective date and the changed content through the website notice (or individual notice) to make it easily accessible to the data subjects.
CCTV Installation Notice
Taejae University Taejae Hall (main entrance, corridors, stone walls/internal stairs, elevators, rooftops, plot No. 43), external parking lots, and Nokwon Villa parking lots are under 24-hour CCTV surveillance for crime prevention and facility safety.
Manager in Charge: Office of Planning and Administration, Tae-hyung Kim
Article 1. Purpose of Processing Personal Information
① The University collects minimal personal information necessary for providing educational services, handling complaints, and performing relevant tasks.
② The details of Article 1 are published on the respective department and institution-operated websites to guide and inform data subjects for easy verification.
Article 2. Processing and Retention Period of Personal Information
① The University processes personal information within the specified scope for collection and use, adhering to the retention period stipulated by the Personal Information Protection Act and related laws.
② The list of personal information files collected and retained by the University is as follows: [Provide the relevant list if available].
| Personal Information File Name | Department Name | Operational Purpose of Personal Information File | Processed Personal Information Items | Retention Period |
|---|---|---|---|---|
| University entrance examination management | Office of Admissions | University entrance examination Business management | Name: required, home address: required, e-mail: required, home (contact): required, mobile phone (contact): required, resident number: required, other (photo, nationality, high school name, year of graduation, payment information (bank, account), school information (final academic background classification, name of school from enrollment/origin, year of graduation (planned), phone number of school from school), subject/non-subject grades, qualification examination information (pass round, score by subject) | 10years |
| Undergraduate management | Office of Academic Affairs | Classes, grades, academic, and credit exchanges | Name: Mandatory, home address, e-mail, home contact information, mobile phone (contact information), resident number/foreigner registration number: Mandatory, other (admission date, student number, name-Korean/English, nationality, university, undergraduate, department/major, grade, course information, completion major, academic change history, admission classification, grade, division, number of completed semesters, number of enrollment, fixed scholarship, semester scholarship, guardian information, home high school, guardian information_name/home address/contact/mobile phone number) | Semi-permanent |
| Undergraduate graduation management | Office of Academic Affairs | Management of university graduation work | Name: required, home address, e-mail, home contact information, mobile phone (contact information), resident number/foreigner registration number: required, other (academic number, name-Korean/English, university, undergraduate, department/major, grade, completed major, grade, degree name, admission classification, number of completed semesters, number of enrollment, fixed scholarship, semester scholarship, guardian information, hometown high school, etc.) | Permanent |
| Management of language trainees | Office of Academic Affairs | Academic Management of International Students | Name: required, home address, e-mail, resident number: required, other foreigner registration number, nationality, graduation school, affiliated school, contact information, registration information, visa type, course information, grade information, medical insurance information, scholarship information, etc | 5years |
| Management of scholarship students | Office of Academic Affairs | Management of scholarship students in and out of school | Name: required, mobile phone (contact number), social security number/foreigner registration number: required, others (academic number, department/major, account number, scholarship information) | Semi-permanent |
| Management of foreign students | Global Instiative Institute | Management of foreign students | Name: required, home address, e-mail, home contact information, mobile phone (contact information), date of birth: required, passport number: required, alien registration number: required, gender, nationality, visa information, insurance information, educational background, admission permit registration number | Semi-permanent |
| Management of new students in the dormitory | Global Instiative Institute | Management of dormitory students | Name: required, home address, e-mail, home contact information, mobile phone (contact information), date of birth: required, gender, school number (trial number): required, alien registration number: required, grade, academic record, dormitory information (living score, residence information, entrance and exit information, management fee payment information), nationality, guardian contact information, refund account number | 5years |
| Curriculum management | Global Instiative Institute | Operate and manage the "Global Engagement Program" | Name: required, e-mail, mobile phone (contact), date of birth: required, student number: required, grade, academic background, insurance information, passport information, visa information, guardian contact information | 5years |
| Book loan management | Digital Library | Book loan return, User management | Name: required, home address, home contact number, mobile phone (contact number), company number (academic number), status, institution (university), affiliation (department), position (grade), employment status, e-mail, date of birth | Semi-permanent |
| Webmail Member Information | Office of Digital Information | Manage Webmail member information | Name: Required, Mobile Phone (Contact) | Withdrawal |
| Groupware Membership Information | Office of General Affairs and Planning | Groupware Member Information Management | Name: Required, Number: Required, Email Address: Required | Withdrawal |
| Medical examination | Office of General Affairs and Planning | Health check-up management | Name: required, mobile phone (contact number), social security number: required, other departments, academic background, gender, examination results, etc | 5years |
| Employment management | Student Success Institute | A career survey | Name: Required, home address, e-mail, home contact information, other college names, department number, gender, foreigner status, graduation date, employment (admission to college), employment location (admission to college), working type, working hours per week, contract start date, rating, acquisition of national technical certificate, language certificate, work place, annual salary, employment path, major journal, employment date | 10years |
| Psychological examination and consultation applicant files | Student Success Institute | Psychological examination and consultation | Name: required, home address, e-mail, mobile phone (contact): required, other (gender, department, grade, student number, age, date of birth, purpose of visit, test, counseling and psychotherapy experience that you want to receive, current campus, religion, military service, admissions screening, family matters – relationship/gender/age/vocational/educated/religious, guardian address) | 3years |
| Status of University Students with Disabilities | Student Success Institute | management of disabled university students | Name: required, home address, e-mail, home contact number, mobile phone (contact number), resident number, other test number, high school from which one graduated, name of guardian, relationship, guardian contact number, guardian address, refund account number, etc | 5years |
Article 3. Personal Information Items Processed
The University processes only the minimum personal information required for its tasks, as stipulated by law. Detailed information is published on the respective department-operated websites to guide data subjects, allowing them to verify the information.
Article 4. Matters Regarding Outsourcing of Personal Information Processing
① When outsourcing the processing of personal information, relevant details will be disclosed on the department or institution-operated websites for data subjects to verify.
② The University specifies compliance with relevant regulations regarding protecting personal information in outsourcing contracts and maintains records of contract details. In the event of a change in the outsourcing company, notifications will be made through announcements and the privacy policy.
③ To enhance and streamline customer service, the University may entrust the management of personal information to other companies within a limited scope. The current companies charged with handling personal information are as follows: necessary provisions for securing personal data are stipulated in the [Outsourcing Contract] by relevant laws. [Provide details if available].
| Business System | Company | Phone number | Purpose of Outsourcing |
|---|---|---|---|
| Integrated Information System | Exciting Platform | 02-6954-2000 | Academic management, Course registration, Tuition, Grade processing |
| Learning Management System | Xinics | 02-865-8801 | Classes, Attendance, Grades |
| Library System | FUTURENURI | 070-7829-5300 | Maintenance of loan management system |
| Archive | KONAN TECHNOLOGY | 1533-1614 | Educational content management |
| Homepage | grovesoft | 02-3482-2630 | Identification for Homepage |
| Groupware | DOUZONE BIZON | 1544-9625 | Employee Management |
Article 5. Matters Regarding the Provision of Personal Information to Third Parties
① The University, as a general rule, processes the personal information of data subjects within the specified scope for collection and use. Third parties will not provide personal information without the data subject's prior consent. However, personal information may be provided to third parties in the following cases:
1. When separate permission is obtained from the data subject
2. When there is a special provision in other laws
3. When the data subject or legal representative cannot express their intent, or obtaining prior consent is impossible due to reasons such as an unknown address, and it is deemed necessary for the urgent life, body, or property interests of the data subject or a third party.
4. When the performance of duties stipulated by other laws is impossible unless the personal information is used for purposes other than the original purpose or provided to third parties, and this has been deliberated and resolved by the Personal Information Protection Commission
5. When it is necessary to provide personal information to foreign information or international organizations to fulfill treaties or other international agreements
6. When it is necessary for the investigation of crimes, the filing and maintenance of charges
7. When it is necessary for the performance of judicial duties by a court
8. When it is required for the execution of imprisonment, probation, protective disposition
② The University provides personal information to third parties as follows: [Provide details if available].
| The recipient of the offer | Purpose of use by the recipient | Personal Information Items to Provide | Period of possession and use by the recipient |
|---|---|---|---|
| Educational institution | Confirmation of degree acquisition related to recruitment | Name, date of birth, department, degree, enrollment period, graduation date | 10years |
| Korea Scholarship Foundation | Request for submission of data related to national scholarship | Resident registration number, name, department name, grade, student number, amount of application | 10years |
| Ministry of Justice, Department of Justice | Management of international students, etc | Name, country of birth, date of birth, gender, passport number, nationality, email | Semi-permanent |
| The National Tax Service | Tuition payment details, payment statements, and year-end settlement simplified data submission | Name, social security number, address | Semi-permanent |
Article 6. Rights, Duties, and Methods of Exercising Rights of Data Subjects and Legal Representatives
① The data subject (referring to a legal representative if they are under 14) may exercise the following rights to protect personal information at any time:
1. Requesting access to personal information
2. Requesting correction in case of an error, etc.
3. Requesting deletion
4. Requesting suspension of processing
② After completing the attached Form 8 of the "Notification on how to process personal information" under Article 41 (1) of the Enforcement Decree of the Personal Information Protection Act, you can do so in writing, by e-mail, fax, etc., and our school will take action without delay.
* [attached Form 8] Download
③ If the data subject requests correction or deletion of errors in personal information, the personal information shall not be used or provided until correction or deletion is completed.
④ The exercise of rights under paragraph (1) may be done through a legal representative of the data subject or a person delegated. In such cases, you shall submit a power of attorney under attached Form 11 of the Notice on How to Process Personal Information.
* [attached Form 8] Download
⑤ Requests for suspending access and processing of personal information may restrict the data subject's rights under Articles 35 (4) and 37 (2) of the Personal Information Protection Act.
⑥ Requests for correction and deletion of personal information cannot be requested if the personal information is specified as the subject of collection in other laws and regulations.
⑦ It is verified whether the person who requested access according to the data subject's right, correction or deletion, or suspension of processing is the person who requested access or is the rightful agent.
⑧ The contact information of the personal information reading, correction, deletion, and processing request for suspension of processing is as follows.
* Inquiry: Office of Digital Information
Article 7. Procedures and Methods for the Destruction of Personal Information
① The University generally destroys personal information without delay once the purpose of processing has been achieved. However, in cases where other laws require preservation, the relevant law, article, and personal information items subject to protection are posted on the department or institution-operated websites for data subjects to confirm.
② The procedures, deadlines, and methods for destruction are as follows:
1. Destruction procedure: Personal information is either promptly destroyed or moved to a separate space and stored for a certain period by internal policies and other relevant laws before being killed. Personal information transferred to a different room is not used for other purposes unless required by law.
2. Destruction deadline: Personal information is promptly destroyed when the retention period expires, becomes unnecessary for processing purposes, or when the relevant business is terminated.
3. Destruction method: Electronic files are destroyed using technically irreversible processes. Personal information on paper is shredded or incinerated.
Article 8. Measures to Ensure the Security of Personal Information
① To ensure the security of personal information, the University takes the following measures:
1. Minimization and training of personnel handling personal information: The University designates and manages personnel taking personal information in a necessary number and provides training for secure management.
2. Access restriction to personal information: Access to personal information processing systems is controlled by granting, changing, and revoking access rights. Intrusion prevention systems are used to prevent unauthorized access from external sources.
3. Preservation and prevention of tampering with access records: Access records to personal information processing systems are stored and managed for at least one year (two years for systems processing personal information of over 50,000 data subjects or sensitive information) to prevent forgery and tampering. The records are securely stored to avoid unauthorized access.
4. Installation and periodic inspection/update of security programs: Security programs are installed and inspected to prevent personal information leakage and damage from hacking, computer viruses, etc.
5. Access control for unauthorized individuals: Physical storage spaces for personal information are separated, and access control procedures are established and implemented.
6. Encryption of personal information: Personal information is securely stored and managed through encryption. Additionally, unique security features are used for storing and transmitting important data.
7. The University has established an internal management plan to secure personal information processing.
Article 9. Installation, Operation, and Refusal of Automatic Collection Devices for Personal Information
① The main website of the University uses 'cookies' to store and periodically retrieve usage information to provide users with individualized services.
② A cookie is a small piece of information sent by the server operating a website to the user's computer browser and may be stored on the hard drive of the user's terminal (PC, mobile, etc.).
1. The purpose of using cookies is to Confirm the user login status and whether to display event pop-ups.
2. Installation, operation, and refusal of cookies: Users can refuse to store cookies by setting options in the top menu of the web browser > Internet Options > Privacy menu.
3. Refusing to store cookies may cause difficulties in using personalized services.
Article 10. Remedies for Privacy Violations
① Data subjects can apply for dispute resolution, counseling, etc., to the Personal Information Dispute Mediation Committee, the Korea Internet & Security Agency Personal Information Infringement Report Center, etc., to seek remedies for damages caused by privacy violations.
1. Personal Information Dispute Mediation Committee: 1833-6972 (www.kopico.go.kr)
2. Personal Information Infringement Report Center: 118 (privacy.kisa.or.kr)
3. Cyber Investigation Department of the Supreme Prosecutors' Office: 02-3480-3573 (cybercid@spo.go.kr) www.spo.go.kr
4. Cyber Investigation Bureau of the National Police Agency: 182 (ecrm.cyber.go.kr)
② In addition, those who have suffered harm to their rights or interests due to dispositions made by the head of a public agency or by other wrongful acts of the agency related to the exercise of the right to access, correct, or delete personal information may file an administrative lawsuit according to the Administrative Adjudication Act.
Article 11. Personal Information Protection Officer
1. Personal Information Protection Officer: Director of the Office of Planning and Administration, Park Si-heung
2. Personal Information Protection Manager: Digital Information Office, Ha Young-ho
Changes to the Privacy Policy
① This privacy policy is effective from December 1, 2023.
② The previous privacy policy was applied from February 17, 2023, to November 30, 2023 (See attached file for the privacy policy during that period).
Video Processing System
Taejae University (from now on referred to as the 'University') informs you through the Policy for the Operation and Management of Video Information Processing Devices about the purposes and methods of how video information processed by the University is used and managed.
1. Installation Basis and Purpose of Video Information Processing Devices
This institution installs and operates video information processing devices for the following purposes by Article 25, Paragraph 1 of the Personal Information Protection Act.
- Facility safety and fire prevention
- Crime prevention for the safety of members
- Prevention of vehicle theft and damage
2. Number of installations, installation locations, and recording coverage (as of September 1, 2023)
| Number of Installations | Location and Recording Scope |
|---|---|
| Total of 22 installations (S1 Contract) | Taejae Building (Main entrance, corridor, stone wall stairs, rooftop, 43rd address public space), external parking lot, Nokwon Villa parking lot |
| Total of 4 installations |
Elevator in Taejae Building, front and rear stairs on the 1st floor |
3. Administrator in charge and authorized personnel for management access
We have designated a Personal Video Information Management Administrator and certified personnel to protect your video information and address complaints related to personal video information.
| Name | Position | Affiliation | ||
|---|---|---|---|---|
| Management Administrator | Siheung PARK | Dean Leader | Office of General Affairs and Planning | seanpark@taejae.ac.kr |
| Authorized Personnel for Access | Taehyeong KIM | Team Member | Office of General Affairs and Planning | kth911@taejae.ac.kr |
4. The recording time, retention period, storage location, and processing methods of video information
| Shooting time | Retention period | Storage location |
|---|---|---|
| 24 hours | 30 days from the recording date | Security duty room |
- Processing method: Record and manage matters related to using personal video information for purposes other than its original intent, third-party disclosure, destruction, and access requests. Upon expiration of the retention period, permanently delete irrecoverably (shredding or incinerating in the case of hard copies).
5. Matters regarding the outsourcing of the installation and management of video information processing devices
The university has entrusted the installation and management of video information processing devices as follows, and by relevant laws, has specified necessary provisions in the outsourcing contract to ensure the secure management of personal information.
| Contracted Company | Contact Person | Contact Information |
|---|---|---|
| S1 SECOM | Seokju-Lee | 1588-3112 |
6. Details regarding the method and location for verifying personal video information
- Verification method: Contact the Video Information Management Administrator in advance and visit the institution for confirmation.
- Verification location: Security duty room
7. Measures for requests such as viewing personal video information from the data subject
If you wish to view, confirm the existence of, or delete personal video information related to yourself, you may request the video information processing device operator at any time. However, such requests are limited to personal video information in which you are captured, and explicitly, to personal video information necessary for the urgent protection of the data subject's life, body, and property. The institution will promptly take essential actions upon receiving a request for viewing, confirmation of existence, or deletion of personal video information.
8. Measures to Ensure the Security of Personal Video Information
The video information processed by the university is securely managed through measures such as encryption. Additionally, as an administrative measure for protecting personal video information, access permissions to personal information are differentially granted. To prevent tampering with personal video information, the date and time of its creation, the purpose of viewing, the viewer, and the time of viewing are recorded and managed. Furthermore, locking devices are installed for the secure physical storage of personal video information.
9. Information Regarding Changes to the Policy for the Operation and Management of Video Information Processing Devices
This Policy for the Operation and Management of Video Information Processing Devices was established on September 01, 2023. In the event of additions, deletions, or modifications to the content due to changes in laws, policies, or security technologies, we will announce the reasons and details through the institution's website at least 7 days before implementation.
